Houses in Multiple Occupation Privacy Notice

Service being provided

Processing and assessing Houses in Multiple Occupation (HMO) licence applications, including carrying out "fit and proper person test" for HMO applicants.

To establish and maintain a register of all licensed HMOs and Temporary Exemption Notices (TENs).

Categories of personal data we need to collect

• Name
• Address
• Contact Details
• Financial
• Date of Birth

Categories of ‘special’ personal data we need to collect

• Criminal Record

Consequences of failing to provide personal data

If you do not provide the required personal data it may delay your application or prevent you from holding a licence for a House in Multiple Occupation.

Data Controller and Processors

The Data Controller is Worcester City Council

The Data Protection Officer for Worcester City Council can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it.

Civica and Malvern Hills District Council is a Data Processor supporting this purpose.

Purpose of Processing & Lawful Basis

• Service Delivery
• Service planning/Improvement
• Prevention or Detection of Fraud/Crime

Our legal basis for using your personal data is:

Compliance with a legal obligation to which the data controller is subject including The Housing Act 2004,  The Licensing and Management of Houses in Multiple Occupation (Additional Provisions) (England) Regulations 2007,  The Management of Houses in Multiple Occupation (England) Regulations 2006  The Licensing and Management of Houses in Multiple Occupation and Other Houses (Miscellaneous Provisions) (England) Regulations 2006 (Part 11)

Our legal basis for using your Special Categories of data is:

Substantial public interest

Who we share the information with

We are obliged under The Housing Act 2004 to make the register of licensed HMOs (including the landlord names and addresses) available to the public at any time upon request.

How long we hold your information

We will only keep your information for the minimum period necessary. The information outlined in this privacy notice will be kept in accordance with our retention schedule. All information will be held securely and destroyed under confidential conditions.

Individual Legal Rights

Our use of your data will be subject to the following legal rights:

• Your Right to be Informed
• Your Right to Access your personal data
• Your Right for us to Rectify your personal data
• Your Right to Object to how we use your personal data

Individual right to complain to the Information Commissioners Office

If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer via

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Phone: 01905 722233

Postal Address:

Data Protection Officer
Worcester City Council
The Guildhall
High Street
Worcester
WR1 2EY

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:
 
Postal Address:
Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF